Cleaning Up Your Mailbox

1. Right click on Outlook Today – [Mailbox – Your name]

2.      Click on the folder size button

The next screen will tell you what folder is using the most space. 

You have two choices when cleaning up the folders.  You can delete the messages or move the messages to your Personal folders. 

Outlook Today Folders – these folders reside on the SAU exchange server and store all of your incoming and outgoing messages.  The names of these folders can not be changed.  You are allowed 20 mgs of space and will be notified by email when you have reached the maximum.  Don’t panic, it is just a warning and your email will still work.

Personal Folders – these folders reside on a completely different server and do not count against the total space you are allowed to use on the mail server. 

Using Folders

1.      Make sure you have Personal folders. If the list of folders isn’t visible click Folder List from the Views menu. (Call Linda if they don’t exist.)

To Create New Folders (under Personal Folders)

1.        Click on Personal Folders to select it as the point to create a new subfolder.

2.        From the File menu select New and click Folder. Type the name of the folder in the Name box and click OK.

You should create folders for each class or area of responsibility. This allows easy retrieval of messages based on the topic of the message. Be reasonable with the number of folders you create, one for each student would be a little much.

 

To Place Items Into Folders

1.         Click and hold on the message you wish to move into the folder and drag the message over until the folder is highlighted. Release the mouse button.