Policy: New/Replacement Faculty Computer
Rev. 01/17/06
Information Technology provides a computer for newly
hired faculty and maintains a three-to-five year
rotation plan for new/existing faculty computers.
Computer Software:
Computers are imaged with standard Enterprise
software based on the decision of the Director of
Information Technology. Enterprise software includes,
but is not limited to, Microsoft Productivity Suites,
Microsoft Operating Systems, and any software that falls
under a University-wide site license.
Non-standard Software/Special requests:
Installation of non-standard software installation
or special requests is by formal written request only.
Formal written requests must be received and confirmed
by the appropriate Dean and Information Technology
during the specific designated timeframe. Upon
confirmation, persons requesting non-standard software
installations must provide the necessary license
information, software via CD or DVD media, and special
installation/instructions to Information Technology by
set date. Information Technology notifies faculty of
pending issues no earlier than one week and no later
than two weeks after closing date of acceptance of
software request and upon confirmation of request
approval.
Information Technology reserves the right to deny
installation or upgrade of software not properly
licensed or having the potential of adversely affecting
the overall integrity of any IT managed computer.
Deployment:
Information Technology coordinates and schedules a
time for installation of the new computer. Appointments
missed due to the fault of the faculty member are
rescheduled for the next deployment timeframe whereas,
missed appointments due to the fault of Information
Technology are rescheduled for the next business day or
next best time for the faculty. Old (replaced) computers
are to be returned to Information Technology upon
receipt of the new computer and are stored
(un-re-imaged) for 30 days before redeployment.
Recommended Procedure:
I. On predetermined dates, the Director of
Information Technology coordinates with the appropriate
Dean, the list of newly hired faculty and faculty in
line for a replacement computer.
II. Information Technology notifies faculty of the
computer replacement standard options and the link for
noting preference and any special software request.
III. Information Technology accepts selection and
requests until set date.
IV. Information Technology sends the list to the
appropriate Dean.
V. Dean finalizes list and approves special
requests.
VI. Information Technology notifies faculty of
approved computer, approved special requests, and
deadline for receipt of special request items.
VII. Requestor sends necessary license information,
software via CD or DVD media and all knowledge of
special software installations and/or instructions to
Information Technology by set date.
VIII. Information Technology procures the computer
and notifies faculty of the available installation times
and opens the scheduling website.
IX. Information Technology installs confirmed
requested non-enterprise software.
X. Information Technology notifies faculty and staff
upon completion of the imaged computer and verifies
appointment.
XI. Faculty confirms appointment. Appointments
missed due to the fault of faculty will be rescheduled
for the next round of deployments.
XII. Information Technology meets faculty as
scheduled to install new computer verifying everything
works.
XIII. Information Technology removes old (replaced)
computer and stores for 30 days before redeploying it.
Within the 30 days, faculty must notify Information
Technology in writing via the helpdesk any missing or
unusable items.
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